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Bodywork Buddy Blog

Bodywork Buddy: business management software for the solo therapist that keeps you organized and makes tax time a breeze.

Tuesday, August 22, 2017

How To Customize Your Online Client Intake Form


Need help with customizing the default intake form in your Bodywork Buddy account? This video walks you through the basics of changing your form.

Let me know if you have any questions!





Cindy Iwlew is a licensed massage therapist who has had a private practice since 1999 and cofounder of Bodywork Buddy massage software.

Sunday, August 20, 2017

How Wording Can Improve Your Confirmation and Reminder Emails




Struggling with how to phrase your confirmation and reminder emails to clients? While Bodywork Buddy online scheduling has some basic text with info about their appointment details, we also include an area where you can add your own additional information. (Keep in mind that the system allows for 1024 characters in this area.)

I like to mention details like parking at my studio, etc in my email. But you could also use this space for more specific wording about their appointment or your policies.

“Hi Cindy, your time with us is reserved only for you. It is considered confirmed. We will be emailing two* days prior to your appointment as a courtesy reminder only. If you are unable to make your appointment, please notify us more than 24 hours before your appointment time to avoid a cancellation fee.”
*Depending on what you have your reminder settings set to.




You could use this area to re-iterate your cancellation policy. (In addition to having your policies on your scheduling page and requiring that clients agree to them before scheduling, if you want.)

Here’s a write up that I’ve used in my own massage practice for a cancellation policy. I tried to find where I originally came across this wording, but haven’t been able to find it - I think it was from a massage therapy forum years ago. Anyway, I think it’s perfectly worded to help express to clients why we need to have cancellation policies:

“Please remember that appointments are commitments made by both therapist and client.  We have both committed our valuable time to each other.  I will honor your time by providing you with a high-quality massage and my undivided attention to your therapeutic needs; please honor mine by arriving on time for your appointment.  If this becomes impossible, please honor the time I have committed to you by only cancelling more than 24 hours before your appointment time, or paying for the time I have set aside for YOU.  Thank you.”


I asked Gael Wood of Massage and Spa Success how she likes to communicate reminders to her clients. Her suggestion was this:

‘Hi Susan, this is Gael from ________ day spa and I am calling with your appointment reminder. We have you down for 3pm on Thursday the 21st with Jill. We look forward to seeing you then!’ I also might offer an upgrade or more time if it's available. I don't normally mention cancelling, don't like to plant that seed! “


While this wording is more for a phone call, I love the idea of offering an upgrade at the time of a reminder! You could easily adjust this wording for your email reminders and mention your upgrade services as an option. I’ve recently added the doTERRA Aromatouch technique to my services and plan to use this suggestion to offer that as an upgrade to clients in their reminders.

(BTW, Gael has a new content marketing sample pack for free. Need some help in the marketing department? Check out her free sample - she makes it so easy for you!)

Gael also wrote an article for Massage Magazine last year about using scripts to improve sales.

Do you offer email or phone reminders to your clients? What wording has worked well for you?
If you don’t already have automated email reminders, check out what Bodywork Buddy can do for you!


Cindy Iwlew is a licensed massage therapist who has had a private practice since 1999 and cofounder of Bodywork Buddy massage software.













Wednesday, August 16, 2017

How to Take Control of Your Passwords



In today's tech world, we all have a million passwords for a million different accounts. Your bank account, your online scheduling account, your business Facebook page... and these are just a handful that are only for your massage therapy business. How do you remember or keep track of them all?! Especially when they are cryptic words with special characters, a specific amount of numbers, some lowercase letters mixed with some uppercase letters.... 
Well, good news. There's a new school of thought on what makes a strong password.


Previously, security experts recommended the use of password manager apps to ensure users' accounts were protected.



"The old wisdom... we found that it does everything negative for usability and really, not a whole heck of a lot for security." - Paul Grassi on All Tech Considered

The new suggestions for what makes a strong password are:

  • Long passwords
  • phrases
  • spaces
  • lowercase typical words, no need for uppercase letters mixed in
  • no need for special characters
  • no expiration


It's suggested to have a password manager. There are lots of useful apps available to store your passwords and make your life easier. That combined with the new rules for what makes a strong password, I think we can all breathe a little easier and stop putting so much energy into creating and remembering our keys to all of our accounts!




Monday, August 14, 2017

3 Ted Talks About the Power of Touch






Published on Apr 19, 2016
Throughout your day today, how often and for how long have you been touched by someone? How often have you touched someone else? Massage therapist Jane Anderson explores the powerful effects that touch can have on our lives.

Jane Anderson is a professional, multi-disciplined massage therapist for chronic pain relief and medically complex clients. Jane has founded multiple massage therapy schools and taught learning outcomes on par with the highest national level. Her work has affected the lives of all kinds of clients, including end of life and post surgical patients, athletes, animals, and children.







Published on Apr 8, 2016
In this talk, David Linden explores the science and complexities of touch on human health.

David J. Linden, Ph.D., is a Professor of Neuroscience at the Johns Hopkins University School of Medicine. His laboratory has worked for many years on the cellular substrates of memory storage, and recovery of function after brain injury, among other topics. He has a longstanding interest in scientific communication, and served for many years as the Chief Editor of the Journal of Neurophysiology. He is the author of three best-selling books on the biology of behavior for a general audience, The Accidental Mind (2007) and The Compass of Pleasure (2011) which, to date, have been translated into 19 languages. His most recent book, Touch: The Science of Hand, Heart and Mind (2015) was recently published by Viking Press (USA/Canada).






Published on Dec 30, 2014
This talk was given at a local TEDx event, produced independently of the TED Conferences. As children we need touch to be able to handle stress and develop normally. Loneliness happens to be one of the greatest life hazards of our times and touching is a key element in connecting with people and forming relationships. Touch seems to benefit us in so many ways.
http://www.tedxgoteborg.com/videos/

Helena Backlund Wasling and her team or researchers has mapped how a soft touch activates the parts of the brain that controls our emotions. 



Friday, August 11, 2017

The Best Spa Hotels in the World {Guest Post by Jay Williams}


The Best Spa Hotels in the World

A definitive list of the best spa hotels is always going to be subjective and open to individual’s expectations, but a great hotel spa should leave you feeling relaxed, re-energized and ready to take on the world. The setting, the treatments and the customer service are all major factors that should be taken in to consideration when searching for the perfect spa, and some of the following spas excel in all three of these areas.
So while each of these spas may not suit everyone, we tried to pick unique spas that not only offer a range of relaxing treatments but also offer something a little bit special, have proven themselves over many years and have great, consistent feedback. Read on to discover some of the best spa hotels in the world.


Thallassa Spa, Anassa Hotel, Cyprus

A regular in the top spa lists and for very good reason, this visually stunning spa with its Roman-style swimming pool and 18 treatments rooms offers a huge range of treatments whether you are looking to detox, improve your fitness or indulge in its beauty services. For those looking to make their spa experience a bit more active they also have a fitness room and squash court.

Aman Spa, Tokyo

Another regular award-winning spa, Aman spa is situated in one of Tokyo’s most stunning hotels, matching a traditional Japanese look and feel with a modern style. Located on the 33rd floor you’ll feel like you’re floating amongst the clouds as you relax and unwind with the unique and soothing treatments on offer.

Nihiwatu, Indonesia

If you want something a bit different and some isolation then this private resort around an hour’s flight away from Bali is ideal. Running along a beach and integrated seamlessly with the local culture, the spa does not compromise on luxury with skilled therapists, treatments and adventures on offer. The sound of the waves, the beach sunset views and the seclusion offered at this great spa make it worthy of a place on any best of spa lists.

Rancho La Puerta, Mexico

This destination spa is a perfect hideaway retreat, its rustic styles, local traditions and modern influences mean that you can relax in absolute comfort and bliss. Unlike some spas, this one puts an emphasis on fitness as part of their overall well-being offering, so whether you fancy getting fit with judo, dancing or soccer then you’re in luck here with a selection of special events.

Mandarin Oriental, Thailand

If you’re looking for iconic then the Mandarin Oriental fits the bill perfectly, recently celebrating its 140th birthday it’s safe to say they know what they’re doing. With a huge range of treatments across its garden wing, you can indulge yourself with your favourite treatments or try some new ones. If treatments are not your thing then there is other activities on offer such as yoga classes, rituals and detoxes that are sure to peak your interest.
If you’re UK bound and looking for a great spa, then it’s worth checking out this great selection of Spas from The Principal Hotel Company who have range of award winning spas spread out all over the UK.
  
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Jay is part of the community team at De Vere Hotels, responsible for engaging with their community and beyond. As well as having an obsession with all things travel, Jay is a family man, and lover of self-improvement and life hacks.

Thursday, August 10, 2017

The Truth in Your Marketing {Guest Post by Erin Howk}

We're all marketing ourselves every day, whether we think we are or not.




It seems there are some conflicting arguments out there over which is the correct, honest, or better way to use marketing terms to sell our services. No matter what setting you are in, you are selling your massage services to someone and need to have specific language to attract the kind of clients you want to sell to. The fallacy here, is that one way is more 'honest' than another way (assuming you are not lying about the services that you provide and committing fraud, but that's a different problem). Some feel using flowery, emotional words that do not describe accurately how massage techniques are performed are a disservice to the industry, instead a technical approach would be more desirable.  However, you are not being more honest by using technical terms, you are being specific to a different target market; those who value a clinical approach and gravitate toward that language.



The purpose of marketing is to find specific people who want what you sell
and convince them to
buy it from you.





The key here is the finding the people you want to sell to, and to do that you manipulate your words and descriptions of your product to appeal to that group.  One of the arguments in the massage community is over the term “Deep Tissue Massage” used as modality.  This term is a vague descriptor and not a specific protocol, and some feel that it should not be used to describe massage or that it “is just a marketing term”.  It's been suggested therapists should use the term Deep Pressure instead because it is a more honest description of what you're selling… but this is not true. Deep Pressure is also ‘just a marketing term’ and is no more honest or accurate description of massage.


It is equally misleading to describe something as Deep Pressure Massage to refer to pressing really hard to achieve therapeutic effect on tissues closer to the skeleton. In massage, deep refers to the location of tissue, and not the strength at which you are pressing. It isn't exactly accurate to describe a unit of force as ‘deep' either. It's much more accurate to describe this type massage as Deep Tissue Massage, because you are targeting the deep tissues of the body.  However, the public thinks you must use heavy or maximum pressure to reach the deep tissue, which is where this description becomes problematic. There are several protocols out there that achieve therapeutic effect on deep tissue without using maximum pressure. You can see that the description of Deep Tissue Massage has an inaccurate association with the amount of force, but that the public wants what you are trying to describe when you say it, so some find useful to use that term in marketing.




Photography's main
purpose in marketing
is to sell a feeling.










A “real picture” of a massage may not be what your clients want to see.


Some take issue with the photography used to market massage as being inaccurate and overly fake. Photography's main purpose in marketing is to sell a feeling. They are an impressionistic representation of your services, as opposed to a literal one. Their purpose is to tell your client "This could be you, you could feel as relaxed as this person, here in this picture". The photo does not have to look exactly what your massage space looks like, it does not have to depict what a massage session looks like in real life, and last of all it can look pretty. Pretty sells.



If you want to increase business,
the right words can make a difference.


Sounds like everything is just a big pack of lies, doesn't it? Until there is a universal definition of massage modalities that cannot be disputed, all types of massage are "just marketing". And really, marketing terms and photos can be pretty powerful. If you want to increase business, the right words can make a difference. Marketing is less about pristine truth, and more about a quick glimpse of what awaits them when they walk through the door. It's true, there is terrible photography out there. The lighting is terrible, the aperture is off, they didn't even consider the rule of thirds... There are people who use marketing to mislead, but you are not that person. There is something to be said for truth in advertising, but that doesn't preclude you from conveying a feeling.  If you have access to a good photographer and want pictures of your space, go for it… but don’t expect it to be free. As a photographer, their business is just as hard as ours to get people to pay for their hard work. However, if you need to use a free photograph, or inexpensive one and it has candles and flowers in it, that’s okay. If it gets your client in the door asking to feel like that picture made her imagine she would feel underneath your talented hands, and you can provide that, then you've reached your ideal client. She's not going to care if there aren't any flowers by her face.





There is something to be said for truth in advertising, but that doesn't preclude you from conveying a feeling.





Erin Howk BS, BCTMB
Thank you to my photography instructors for teaching me to edit in frame.


Tuesday, August 8, 2017

One Simple Trick to Get More Massage Clients Online




Testimonials and reviews help build trust with potential clients, resulting in them being more likely to schedule a massage appointment with you.

Research from Nielson reports that 88% of people will trust online reviews. In fact, many prospective clients will automatically search for reviews and testimonials about your services. Make it easy for them by displaying raving reviews right on your massage website and online scheduler!

Bodywork Buddy makes it painless to collect reviews. Once a session record is created (within 24 hours of the appointment time), our massage software automatically emails a request to the client to leave a testimonial. You can then choose to publish it to your online scheduling microsite.

Ready to give it a try? Signup for our free 15 day trial.









Cindy Iwlew is a licensed massage therapist who has had a private practice since 1999 and cofounder of Bodywork Buddy massage software.