How To Email Receipts To Massage Clients

Bodywork Buddy makes it easy to send receipts to your massage clients!


First, you'll want to make sure you have your email services enabled in your settings.

Make sure you have an email address on file for your clients.

After their appointment, click into the green confirmed appointment in the calendar, and choose "complete appointment (create session)" from the popup window.

From within the session record, you can record payment info and other details including SOAP notes, etc.
After you've filled out the details you want to record for the session, click "email receipt" along the top in orange.

A popup window will ask if you're sure, click the green "email receipt" button.

And it's done! Total time to email receipt to a client: 2 seconds.


Want to see how Bodywork Buddy can make your life easier? Signup now for our free 15 day trial and get started in 2016 on the right foot - organized and saving time!

Here's what one of our recent members has to say about our service:
"I am ever grateful for the high quality and super fast help I receive from this company!! Top notch all the way!"
Thanks, Virginia! We love working with massage therapists.
Read what other members have to say about Bodywork Buddy.

Hope you're having a terrific start to the new year. Wishing you many happy clients as well as some table time for yourself in 2016.

Cindy Iwlew is co-founder of Bodywork Buddy Massage Software, a complete online management solution for independent massage therapists that includes online scheduling. 

She continues to operate her own private massage practice since 1999.  www.BodyworkBuddy.com

*NEW FEATURE* Show All Testimonials On Microsite

We've had many members ask us to add the ability to show all testimonials in addition to the 3 random reviews shown on the microsite... so we've added it!

Now you will see a link "read all reviews" under the 3 random reviews on the microsite. The link will open up to a full page of all testimonials that have been left for you by clients.

Member Spotlight: Justin Wellman

Today's Bodywork Buddy member spotlight is Justin Wellman of Hadley, Massachusetts. 

Q: What inspired you to be a massage therapist?

A:While putting myself through college, I had taken a job a local boot factory. I was working in the order fulfillment center. One day during a shift, a forklift operator backed into a six-tier stocking shelf, tipping it over onto me and pinning me down against a conveyor belt. The injury caused a four vertebrae bulge in my thoracic spine—and without the care of a massage therapist and chiropractor I might still be suffering from the injury. Their care set me on the path to receiving regular massage care and ultimately opening my interest into the field.

Q: How long have you been doing massage?

A: I am recent graduate of Massage School and have been practicing for about 9 months.

Q: What is your favorite thing about being an MT?

A: I work with quite a number of athletes in my private practice. I am a CrossFit athlete myself, and treat a number of other CrossFit athletes. When I see one of my clients pushing through their last Personal Record (PR) to set a new one it always makes me smile knowing that I've had a role in their continued improvement. I especially enjoy the delight on their faces when we have a breakthrough in their treatments that improve range of motion, or decrease tension and tightness, or maybe just give them that moment of total relaxation. It makes the difficult work of treating heavily muscled athletes worth every bit of effort. Helping them improve their game is such a rewarding feeling to me.

Q: What do you feel is the most challenging issue for massage therapists?

A: The stigma that still lingers once in a while in peoples impression of the industry. As a male massage therapist, the most challenging part is lingering societal "norms". Its unfortunate that we live in a culture where women fear for their safety and where men feel uncomfortable being worked on by a male therapist. This is something that those in this profession must be hyper-aware of and vigilant to change the paradigm. I always find it interesting when its assumed that because a therapist is a male they must give deep/painful pressure, or that a female is the only one to give a gentle relaxation massage. Some of the deepest pressure I've ever received was from female MT's and my personal MT (male) gives wonderfully relaxing massages. In my private practice I embrace a body positive, queer supportive, safe, and professional environment for all my clients.

Q: What advice would you give to other MT’s to help build their business?

A: It takes time. You will not grow your entire business overnight, or in the first week/month/year. Be patient. 80% of your first year will be spent on marketing yourself. You are the brand, and you have to treat yourself like a brand. Representation is vital. Word of mouth will always be the most effective means to grow your business. A recommendation from one of your clients is more lasting and impacting than an add, or coupon. Treat your clients well and they will tell their family and friends. Be willing to try everything. Be willing to take CE classes even if you don't need CE credits. The more you know the better you are able to serve your clients. Never lose your hunger to improve yourself and your practice. Be professional, and perfect your draping!

6 Ways To Increase Bookings

Implementing a few simple ideas can help fill up any gaps in your schedule. Here's 6 business building steps to try today:

1. Email or mail clients for their birthdays with an offer or upgrade. (Or just to remind them of you!)
   Bodywork Buddy makes it easy to track client birthdays. The next month of birthdays always shows on the dashboard under "Upcoming Birthdays".
   You can also see all birthdays from dashboard > clients > birthday list, or from within each client file.
   
2. Partner with a real estate agent to include a brochure or gift card for your services to create a welcome packet with their new home sales. Moving is stressful! And if they're new to town they'll welcome the referral to a trusted business.
   
3. You've probably heard or thought of partnering with a chiropractor, but what about other doctors in town? I actually get referrals from a doctor's office in my town that offers vein treatments, body sculpting, and botox treatments. While I didn't seek this relationship out (it just naturally happened) it got me thinking that we MT's should be seeking out these referral sources!
   
4. Email clients who haven't been in for last 6 months-year and let them know you have been
   
   thinking of them and have some openings if they would like to schedule. If you use Bodywork Buddy, you can easily look up who hasn't been to see you within a certain timeframe.
   
   From dashboard > clients > where last session > choose timeframe. BWB will show a list of all clients who haven't had a session in that timeframe so you can better target your marketing to reactivate old clients.
   
   
5. Include a link to your online scheduler in your email signature in all emails. You can set this up in your email settings so it's automatically in all correspondences. Don't just have your scheduler link, but have a "call to action" like "schedule now" that links to your scheduler, or a "schedule online" button available within your Bodywork Buddy account at the bottom of your Microsite Info page.
   
6. Implement a referral program and reward clients who refer their friends to you. Bodywork Buddy tracks client referrals so you can easily see who has referred their friends and family to you. Here's a popular blog series I posted a while back on creating a referral program: How to set your massage referral program on fire.

Interested in trying out Bodywork Buddy to see how easy it is to track client birthdays, referrals, and more? Signup for our free 15 day trial, no risk - no credit card required. And if you signup now, we'll import your client file from another program for you so you can easily get started using it without having the hassle of entering your client's info into the system!

What other ideas do you have to increase bookings? Comment here and share what has worked for you!

Cindy Iwlew is co-founder of Bodywork Buddy Massage Software, a complete online management solution for independent massage therapists that includes online scheduling. 

She continues to operate her own private massage practice since 1999..  www.BodyworkBuddy.com

Give Your Online Scheduler Some Personality!

Did you know you can customize the look of your online scheduler (microsite) with Bodywork Buddy? Add your own text, choose massage images from our library, or even add your own images!

Signup for the free 15 day trial, no credit card required :)

*NEW FEATURE* Online Client Intake Forms

Start 2016 out right with a paperless practice!

We've recently launched the new feature of online client intake forms in Bodywork Buddy. You can now email clients their form to fill out securely online and already have it attached within their client file in BWB.

There is a default form you can use, but you can also edit and create your own custom forms from within your account. (dashboard > clients > client intake forms > edit.)

Add, delete, or edit any fields you want and click save. Hover or click over the blue "actions" button to open a preview of what your client will see.

Clients can fill out their form (securely!) from any device with an internet connection: desktop, laptop, tablet, or smartphone. Their info will then be connected with their client file in your BWB account under the medical history tab, and also at dashboard > clients > intake form > main.

When a new client is scheduled with you, you'll have the option to send them an intake form. You can also send an intake form to existing clients anytime from within the client's file > actions > send client intake form.

This feature is still in Beta which means we're doing some fine-tuning and there will be more cool aspects to this feature to come.

We would love to hear what you think!

Member Spotlight: Rosibel Kersjes

Today's Bodywork Buddy member spotlight is Rosibel Kersjes of Kalamazoo, Michigan. 

Q: What inspired you to be a massage therapist? 

A: A friend of mine offered me the opportunity to become an Esthetician and work at her spa. I soon realized that my favorite thing about  doing a facial was giving clients a shoulders, neck and face massage. However, I personally  never had a massage before, so I scheduled my first massage. I could not believe how great I felt afterwords!! By then I was convinced that I was going to become a MT.

Q: How long have you been doing massage?

A: 5 years

Q: What is your favorite thing about being an MT?

A: It is helping people find physical, mental and even emotional relief. It amazes me how somebody can come in my office looking tired, drained, sad or worn out and leave looking refreshed and happy. I also enjoy learning about the human body, we are all similar and unique at the same time, which makes my work always interesting. We are definitely "wonderfully made."

Q: What do you feel is the most challenging issue for massage therapists?

A: If you run your own practice like myself, I would say that the most challenging issue is to find the balance between being an exceptional therapist and  a good business person. You have to take CE classes, read literature, do research and study  in order to become skillful at your craft while doing marketing, accounting, secretarial work and so on. 

Q: What advice would you give to other MT’s to help build their business?

A: Be passionate about what you do. Human touch is very powerful, your clients will be able to feel through your touch if you love what you do. Your hands will tell them, without words, how much you want to help them...whether if you care or not. 

I find that the best way to remain passionate for what we do is to get bodywork ourselves. It is amazing how getting a good massage can make you fall in love with your profession again.  I also recommend taking CE classes to become a better therapist.  If you combine compassion with great bodywork techniques, the results will be happy clients who not only will continuously book appointments but refer more clients to you. 

Finally, take the time to listen to your clients and make sure that you address their needs. Remember to be flexible and adaptable. Be humble and willing to accept honest feedback and constructive criticism.