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Bodywork Buddy Blog

Bodywork Buddy: business management software for the solo therapist that keeps you organized and makes tax time a breeze.

Monday, September 24, 2012

Series: How to Set Your Massage Referral Program on Fire / Part 8

Last week's post was about making it easy for your referrers.

Referral Fire Starter Tip #8: Moving It Forward
You’ve got a stack of names and contact information... now what?  How do you connect with those leads and turn them into clients?  In tip #2, you mapped out your referral program that included a planned process of reaching out to those referrals.
  1. If you're getting addresses for your referrals from clients, mail out a postcard offering a discount or special for them to try out your services.  Be sure to include that their friend thought they'd be interested.
    Don't email.  If you don't already have an established relationship with them and don't have permission to email them - then don't.
  2. If you're not collecting mailing addresses, have referral cards to hand out to your current clients.
  3. Report Back. Your client will likely want to know how it went when you contacted their referral. Drop them a line by email or in the mail that says, “Thanks for referring Joe! We met last week. I truly appreciate your trust in me.” Then you can inform them how they can claim their referral reward. Short and to the point does the trick.

Effective communication at every stage of the process will smooth the way – communication with your new prospect, communication with your staff (if you have staff), and communication with your original client. Letting everyone know what’s going on and why may seem like overkill, but it really makes everyone feel like part of the process.

Series wrap up:
Part 1
Part 2
Part 3
Part 4
Part 5
Part 6
Part 7

Cindy Iwlew is co-founder of Bodywork Buddy Massage Software, a complete online management solution for independent massage therapists that includes online scheduling

She continues to operate her own private massage practice of 13 years.

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